Privacy Policy
Effective October 1, 2026
Polar Influence LLC, based in Tampa, Florida, respects your privacy. This policy describes the information we collect when you visit our website or contact us, how we use it, and how to reach us about your information.
Information you share with us
When you use the inquiry form, we require your name, email address, phone number, message, and permission for inquiry follow-ups. Your company name, area of interest, and promotional-email permission are optional. We record each permission choice, the wording and form version, the source page, and the submission time. These records help us document and respect your choices. Please do not send passwords, payment details, health information, customer records, or other sensitive personal information through this form.
Technical information
Our hosting and security providers may process IP addresses, browser and device information, request times, and pages requested to deliver and protect the website. To prevent spam, our contact form uses a temporary identifier derived from your IP address to count submissions for up to one hour. Inquiries are delivered to our business inbox rather than stored in the website database.
How we use information
We use inquiry information to respond by email or a personal phone call, follow up on the services you asked about, keep related business records, prevent misuse, and meet legal obligations. We do not use the website to make decisions that produce legal or similarly significant effects about you.
Inquiry follow-ups and email updates
The form has two separate, initially unchecked boxes. The required inquiry-follow-up box allows Polar Influence to respond to your inquiry and follow up by email or personal phone call. The optional email-updates box allows occasional promotional news and offers by email. You can submit an inquiry and purchase services without agreeing to promotional emails. Direct email inquiries are not automatically added to promotional emails. Neither box authorizes text messages, automated calls, or prerecorded messages.
You can stop inquiry follow-ups or unsubscribe from promotional emails at any time by replying to an email from us or emailing [email protected]. You can also tell us during a personal call that you do not want further calls. We honor these requests promptly and honor promotional-email opt-outs within 10 business days. We may retain a minimal do-not-contact record to respect your request. Necessary communications about an existing contract or legal obligations may continue where permitted.
Cookies, local storage, and tracking
We do not use analytics cookies, advertising pixels, cross-site behavioral tracking, or third-party advertising on this website. The interactive examples and calculator run in your browser without sending their values to us or saving those values. Essential cookies may be used for sign-in, security, or other functions you use.
We do not sell personal information collected through this website or share it for targeted advertising. Global Privacy Control and Do Not Track signals do not change that behavior: optional tracking, sale, and targeted-advertising sharing remain off for all visitors.
Who may receive information
Service providers that operate our website, security, hosting, and email may process information needed for those services. We may also disclose information when legally required, to protect rights or safety, or as part of a business transaction subject to applicable law. We do not provide inquiry information to third parties for their independent advertising.
Retention and security
We retain inquiries and contact-permission records as reasonably needed to respond, manage the business relationship, document your choices, resolve disputes, and comply with legal obligations. The appropriate period depends on the inquiry and any resulting relationship. We retain opt-out information as needed to prevent further unwanted contact. You may ask us to delete your information, subject to legal exceptions. Security measures reduce risk, but no website, email, or storage system can be guaranteed completely secure.
Your choices and privacy requests
You may contact us to request access to, correction of, or deletion of information you have provided. Depending on your state of residence and whether an applicable privacy law covers our business, you may have additional rights, including a portable copy, limits on certain uses, an opt-out, an appeal of a denied request, or use of an authorized agent. We will address requests and any applicable appeal within the time required by law.
Email us with the subject “Privacy request” and explain what you would like us to do. We may ask for information reasonably necessary to verify your identity or an agent’s authority. Do not email government identification or other sensitive documents unless we have arranged an appropriate method. We do not discriminate against people for exercising applicable privacy rights. To appeal a denied request where available, reply to our response with the subject “Privacy appeal.”
Children
This business-services website is intended for adults and is not directed to children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has sent us personal information, contact us so we can review and address it.
Links and changes
Other websites have their own privacy practices. If our practices change, we will update this policy and its effective date and provide additional notice or obtain consent when required.
Contact
Polar Influence LLC
Tampa, Florida
Email: [email protected]